Media Admissions Policy
The media admissions policy for The Holden Arboretum enables working media to become familiar with Holden’s grounds and special events and, at the same time, enjoy a day with family or friends. This courtesy is extended to active, credentialed members of the news media only, (not including management, office, sales or retired personnel.) Complimentary admission is available to working media in the following categories:
Print Media:
Publishers, editors, reporters, writers, photographers
Broadcast Media:
Station managers, news directors, public affairs directors, assignment editors, producers (news/feature), on-air personnel, photographers, program directors
Freelance:
Complimentary admission is provided to freelance writers and producers with written confirmation from the assigning news outlet
A maximum of six complimentary tickets will be granted to qualifying personnel. The qualifying media representative must arrange for tickets in advance and show a media credential upon arrival to Holden. Complimentary media admissions may not apply to certain events, classes, and tours unless specific arrangements have been made.
Arrangements for tickets are made by calling Daniel Rush, Holden’s Media Relations Coordinator at 440-602-8012 or by email at drush@holdenarb.org. We request at least 48 hours advance notice for media admissions. Please note: The External Affairs department is closed on weekends and holidays. Office hours are 8 a.m. to 5 p.m Mon-Fri.
Please make all requests during the week (Monday – Friday). Your request should include:
The exact date of your visit
How many adult tickets and children (ages 2-12) tickets you are requesting (not to exceed six total tickets)
Your name, title and company name
A contact phone number and an e-mail address (if available)
Once your request is received, you will receive a phone call or e-mail confirming your visit.
Tickets will be held at The Holden Arboretum visitor center gate, under your name. You will be asked to show identification (media credential or your company business card) when you enter Holden.
Media on Assignment:
News media on assignment must request interviews and photo sessions in advance with Daniel Rush, media relations coordinator at 440.602.8012. This will ensure that appropriate personnel will be available on the day of the visit. All media on assignment must arrive at the Warren H. Corning Visitor Center, unless otherwise noted, and be accompanied by a member of the External Affairs Department during their visit.
For a print copy of this policy, click here
Commercial Film or Photography
The Holden Arboretum is pleased to consider requests to film a commercial, television show or movie, or to use Holden as a location for a magazine ad. Holden is willing to assist in advertising and/or publicity needs of individuals and organizations under the following guidelines:
Permission
The Holden Arboretum is a public venue. Our visitors are entitled to experience Holden with minimum distraction. Permission to film or photograph for commercial purposes is granted subject to certain conditions. The project must be compatible with the education, recreation, research and conservation goals of Holden. Permission can be obtained only from Holden’s External Affairs Department.
*Please note that Holden reserves the right to grant or deny permission to shoot and to determine the terms under which shooting will be permitted.
Commercial Location Fees
*For non-profit or educational projects reduced/waived fees are available, please contact us for more information
Facility Fee (Video) -- $100/HR with a maximum of 8 hrs, or $800 per day
Facility Fee (Photography) -- $50/HR, with a maximum of 8 hrs, or $400 per day
Horticultural Fee -- $100/HR (if you require a horticulture expert to accompany shoot)
All payments shall be made at least 1 week prior to the beginning of the shoot.
Payment types accepted: Certified or Cashiers Check, Money Order or Credit Card.
Make checks payable to:
The Holden Arboretum
9500 Sperry Road
Kirtland, OH 44094
ATTN: Media Relations Coordinator
Requests and Approval
At least one week written notice is preferred whenever possible; however, Holden will make every effort to accommodate last minute shoot requests. All scripts must be approved by Holden’s External Affairs Department. Holden reserves the right to approve or deny use of The Holden Arboretum’s name or image in any context and to review and approve all scenes involving Holden.
Shooting Times
All shooting must take place during regular Arboretum operation hours (9 a.m. to 5 p.m., Sunday through Saturday), unless otherwise specifically approved by Holden. In such event, an additional fee may apply.
Conduct
The shoot shall be suspended or cancelled in the event that, in the sole discretion of Holden, the shoot is damaging, destroying or injuring any plants, animals or property at Holden, or is likely to do so, interfering with the public’s use and enjoyment of Holden.
Site Visit
A site visit and review of on-site requirements must be scheduled between External Affairs staff and members of the crew in order to address and agree upon all shooting locations, building access and parking needs. The size of the crew, number of talent and amount of equipment must be agreed upon at the site visit or prior to the shoot date.
Exhibits and Props
Limited set construction may be permitted. Any sets brought into Holden must be approved ahead of time. Nothing may be permanently attached to the walls or other structures. No tape may be applied to walls or exhibits. Any materials brought into a building must be removed by members of the production crew.
Power supplies are limited in certain areas of Holden. Power needs must be discussed prior to the shoot. Lighting restrictions may apply to certain areas of Holden. In most areas, additional lighting is allowed.
Sound
If sound is being recorded, we will make every effort to minimize noise, but please be aware we cannot guarantee a quiet environment.
Storage
All space on Holden property has a designated purpose and is at a premium. By prior agreement some materials required on multiple days may remain in place during the duration of filming, as long as they do not inhibit the visitor experience.
Parking
On-site parking for production vehicles is limited, parking needs must be addressed in detail and in advance of the shoot.
Damages and Insurance
The production company is fully responsible for all damages occurring at Holden during its use and for paying for all repairs deemed necessary by Holden. The production company must carry workers’ compensation insurance and a general liability policy with limits of at least $1 million. A production company will be required to obtain additional coverage, to name Holden as an additional insured and to furnish a certificate of insurance to Holden, unless otherwise specified. Proof of these documents is required one week in advance of the shoot.
Model/Talent Releases
The production company is responsible for obtaining model releases whenever necessary.
Ownership and Copyrights
Except as otherwise agreed, all film and photographs shot by the production company shall belong to it. A copy of the final product shall be given to Holden for archival purposes. All film and photographs will include credits to The Holden Arboretum. All film and photographs will be for a one-time only usage unless otherwise noted. All film and photographs produced by any individual or group for class projects or educational purposes may NOT be used for commercial purposes and must adhere to all aforementioned guidelines without exceptions.
Catering
The Holden Arboretum can provide you with a list of preferred vendors or you can choose to make your own arrangements. Payment is your responsibility. Space for dining is limited, reservations for space must be made in advance. All facility rental fees will be waived.
Additional Information
You May download the Commercial film/photography application here
For additional information on location shooting at the Holden Arboretum, please contact: Daniel Rush, Media Coordinator
The Holden Arboretum
9500 Sperry Road
Kirtland, OH 44094
440.602.8012
FAX: (440) 602.8001
E-mail: drush@holdenarb.org
